Finance:
- Maintain the USAID IFACS financial system for the regional office and report it monthly to Finance Officer - Jakarta
- Responsible for the processing of all cash transaction and wire transfer payments
- Review the accuracy of invoice and payment request including the applicable of supporting document
- Review the balance of previous invoice for regular monthly expense
- Review all billable expenses for allocable, allowable, reasonable as defined in project manual
- Reconcile the petty cash and bank transaction on monthly basis
- Enter and review the accuracy of all transaction into the accounting system with identify the proper account codes and expenditure type for each transaction
- Ensure all the voucher have proper approvals signature, backup documentation and send require financial documents including field expense report to Finance Officer - Jakarta
- Responsible in maintaining regional travel advance and ensuring all the regional staffs follow the travel advance policy
Grants:
- Coordinate with Grants Specialist for the administrative and financial of grants, including provision of capacity building/training for grantees in grants management
- Ensure grantees deliverables/milestones are submitted properly in a timely manner
- Coordinate with Grants Specialist for financial reports; review the grant financial reporting by monthly and quarterly basis and make sure the entire supporting document is properly documented
- Make sure grantees financial receipts are compliance with USAID IFACS
- Coordinate and conduct site visits to grantees to ensure their finance management compliance with USAID IFACS
- In coordination with Regional Administrative Officer, to ensure all procurement executed by grantees is in compliance with USAID regulation
- In coordination with Regional Administrative Officer, to ensure the grantees update their inventory list and feed her/him with the procurement within the month for monthly PPR purposes
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